Waymaker
Meetings

Recordings & Transcription

Learn about Recordings & Transcription in WaymakerOS.

RecordingTranscription

Record meetings, generate transcriptions, and let AI create summaries with action items.

Recording a meeting

During a call, click Record in the call controls. A recording indicator appears for all participants so everyone knows the meeting is being recorded.

Recording settings

Configure default recording behaviour in meeting settings:

  • Auto-record — automatically start recording when the call begins
  • Record consent — show a consent notice to participants when recording starts
  • Storage — recordings are stored securely in your workspace

Stopping a recording

Click Stop Recording to end the recording. The recording processes in the background — you'll receive a notification when it's ready.

Playback

After processing:

  1. Open the meeting
  2. Click the Recording tab
  3. Click Play to watch the recording

Recordings include video, audio, and screen share content. Scrub through the timeline to find specific moments.

Transcription

When recording is enabled, Waymaker automatically generates a text transcription of the meeting.

What's included

  • Speaker labels — who said what
  • Timestamps — when each segment was spoken
  • Full text — the complete spoken content

Viewing the transcript

  1. Open the meeting
  2. Click the Transcript tab
  3. Read through the transcript
  4. Click any timestamp to jump to that point in the recording

Accuracy

Transcription uses speech-to-text AI. Accuracy is typically 90-95% for clear audio in English. Background noise, accents, and multiple speakers talking simultaneously can reduce accuracy.

AI meeting summary

After a meeting with a recording and transcript, Waymaker can generate an AI summary:

  1. Open the meeting
  2. Click Generate Summary
  3. The AI produces:
    • Summary — key discussion points in 3-5 bullet points
    • Decisions — what was decided
    • Action items — tasks identified during the meeting, with suggested assignees

Creating tasks from action items

Click any action item in the summary to create a task on a taskboard:

  1. Click the action item
  2. Choose the target taskboard
  3. Review the task details
  4. Click Create Task

The task is created with a reference back to the meeting.

Privacy and access

  • Recordings are visible to meeting participants only
  • Transcripts follow the same permissions
  • Recordings can be deleted by the meeting organiser
  • Downloaded recordings are the responsibility of the downloader

Next steps