Sharing & Permissions

Control who can view and edit your sheets. Share with your team for real-time collaboration or with external stakeholders as read-only.

Sharing settings

Open the sheet settings sidebar and click Sharing to manage access.

Permission levels

• Owner — full control, can delete and manage sharing
• Editor — can edit cells, add rows/columns, create charts
• Viewer — can see the sheet but cannot make changes

Setting permissions

By default, sheets inherit their project's permission settings. To customize:

1. Open the sheet settings sidebar
2. Click Sharing & Collaboration
3. Choose the access level:
   • All workspace members — everyone in the workspace can view or edit
   • Specific people — select individual team members
   • Owner only — restrict to the sheet creator

Sharing outside your team

To share a sheet with people outside your workspace:

1. Open sharing settings
2. Toggle Public link on
3. Copy the link
4. Public links are view-only — recipients can see the data but cannot edit

To revoke public access, toggle the link off. It stops working immediately.

Real-time collaboration

When multiple people open the same sheet, everyone sees changes in real time. Each collaborator's active cell is highlighted with their colour and name.

There's no save button — all changes are saved automatically and synced instantly to everyone viewing the sheet.

Sheet status

Sheets can be set to:

• Active — visible and editable
• Draft — work in progress
• Archived — removed from active views, still accessible through the Tools module

Change the status from the sheet settings sidebar.

Next steps

• Import & Export — bring data in from other tools
• Creating Sheets — set up your sheet structure
• Introduction to Sheets — overview of all features