Waymaker
Documents

Sharing & Collaboration

Learn about Sharing & Collaboration in WaymakerOS.

CollaborationSharing

Work on documents together in real time. Control who can view and edit — from your team to external stakeholders.

Real-time editing

When multiple people open the same document, everyone sees changes as they happen. Each collaborator gets a coloured cursor with their name, so you always know who's editing where.

There's no locking, no "someone else is editing" warnings. Waymaker's CRDT engine merges all changes cleanly, even when two people edit the same line simultaneously.

Presence indicators

The document header shows avatars of everyone currently viewing or editing. Hover over an avatar to see their name and whether they're actively editing or just viewing.

Sharing settings

Open the document settings sidebar and click Sharing to control access.

Edit access levels

Choose who can edit the document:

  • Owner only — only the document creator can edit
  • Admins — workspace and organisation admins
  • All members — anyone in the workspace
  • Specific people — choose individual team members

Everyone else with workspace access can view but not edit.

Public sharing

To share a document with people outside your organisation:

  1. Open sharing settings
  2. Toggle Public link on
  3. Copy the generated link
  4. Share it via email, chat, or anywhere else

Public links are read-only by default. Recipients don't need a Waymaker account to view the document.

To revoke public access, toggle the public link off. The link immediately stops working.

Comments

Documents don't have comments: there's no way to add, reply to or resolve a comment in the editor, so sharing offers two access levels, View and Edit. To discuss a document, @mention people in it (see below) or talk in Chats.

Notifications

People receive notifications when:

  • They're mentioned with @ in the document
  • The document is shared with them

Notifications appear in Commander's notification centre and can optionally be sent via email.

Next steps